Turn Every Task Into Operational Intelligence
AI-powered digital work instructions that capture every action, create automatic audit trails, generate instant job reports, and deliver actionable operational data.
Your Systems Have Blind Spots. WorkfloPlus Eliminates Them.
You’re managing critical operations with incomplete information. Your ERP shows materials, your scheduling system shows assignments, but nothing shows you execution reality. You know what should happen, but not what actually happens.
WorkfloPlus changes that by transforming your standard operating procedures into AI-driven digital smart work instructions that capture evidence and deliver operational intelligence in real-time.
The result? You’re constantly fire-fighting instead of improving:
- Compliance audits become stressful hunts for documentation
- You discover process problems only after they cause delays or failures
- Training new staff takes months because procedures exist only in people’s heads
- You can’t prove work was done correctly when customers or regulators ask
- Performance improvement is guesswork because you lack execution data
WorkfloPlus solves this. It’s the missing layer between your planning systems and operational reality.
What WorkfloPlus Delivers
Transform Your Procedures Into Smart Work Instructions
Stop losing time with outdated paper SOPs and confusing digital checklists. WorkfloPlus converts your standard operating procedures into interactive work instructions:
Interactive Digital Work Instructions
- Step-by-step guidance enhanced with photos, videos, audio, and reference documents
- Digital SOPs that adapt to different scenarios and conditions
- Version control ensures that everyone works from the latest process — no more outdated PDFs or guesswork
- Capture evidence as you go, without slowing down the job
- Device agnostic so you can work online or offline on mobile, tablet, desktop, or smart glasses depending on the job
Built-in Intelligence
- Embedded rules and logic that guide decision-making
- Smart work instructions that adapt based on location, equipment, or operator
- Automatic quality checks and validation at each step
- Integration with your existing systems for real-time data
The Result: Your teams know what to do, when to do it, and how to do it right — every time.
Automatic Evidence Capture Throughout the Job
Traditional systems make you choose between getting work done and collecting data. WorkfloPlus does both at the same time:
Instant Effortless Data Collection
- Task completion times, operator actions, and decisions captured automatically
- Photo and video evidence taken in context without interrupting the process
- Work instructions with analytics that reveal real performance patterns
- Location verification and timestamps for complete traceability
- Digital sign off and approvals with full audit trails
Instant Compliance Reports
- Automatic audit trails for regulatory or industry standards
- Evidence that proves work was completed correctly
- Digital SOPs with embedded compliance checkpoints
- Real-time digital reports as soon as inspections and audits are completed
The Result: Complete documentation happens automatically — no paperwork, no chasing people for updates, no compliance panic.
Turns Your Data Into Actionable Business Intelligence
This previously unavailabe stream of data automatically becomes insight to drive better decisions:
Performance Analytics That Matter
- Compare actual vs. planned task times across teams and locations
- Identify top performers and understand what makes them successful
- Work instructions with analytics that reveal bottlenecks and inefficiencies
- Identify patterns for errors, delays, and quality issues
- Skills tracking that shows training effectiveness
Early Warning Systems
- Predictive alerts for equipment issues or process deviations
- Historical analysis that shows root causes of recurring problems
- Resource allocation based on actual demand patterns
- Quality trend analysis that prevents issues before they impact customers
The Result: Stop managing by crisis. Start making data-driven decisions about training, resources, and process improvement.
What are the Benefits of WorkfloPlus?
Compliance Without the Chaos
Stop worrying about audits.
WorkfloPlus automatically generates comprehensive audit trails and compliance reports from your digital work instructions. When HSE, ISO, or industry regulators ask "Can you demonstrate this was done correctly?" — you can, immediately.Capture & Transfer Knowledge
Don't lose decades of expertise when workers retire.
Smart work instructions capture how your best performers actually do the job, then convert that knowledge into digital SOPs that new starters can follow. See exactly where people struggle and measure skill development with real data.Inspections That Prevent Problems
Transform routine inspections into early warning systems.
Digital work instructions create analytics to identify patterns in equipment deterioration, catch recurring issues, and demonstrate exactly when problems first appeared. Turn inspectors into problem-prevention specialists.Quality That's Measurable
Move beyond audits and manual checklists.
Digital work instructions with built-in data capture provide real-time quality monitoring at every stage of production. You'll see exactly where defects originate, which operators are most productive, and which process improvements actually reduce costs.Built-in Job Scheduling & Assignment
Eliminate missed jobs with intelligent task management.
Assign jobs and tasks to individuals or teams to provide complete visibility of who is doing what your operations. Ensure the right people do the right work at the right time.Remote Expert Support
Instant connection to the expertise needed to get the job done.
Connect your field teams with specialists anywhere in the world through live video. Get real-time guidance and instant problem-solving without stopping work, waiting for site visits, or costly travel.Works Everywhere Your Team Does
Device agnostic so your team can choose the right tool for each job.
Use tablets for detailed inspections, mobiles for quick checks, desktops for complex procedures, or smart glasses for hands-free operation. WorkfloPlus operates seamlessly across all devices.WorkfloPlus plays nicely with others
Integrate with existing systems for real-time data updates and 100% accurate view of your frontline operations.
Designed for Heavily Regulated Industries
Proven ROI & Real-World Impact
WorkfloPlus Pricing
Essentials
From £30/mo*
The perfect solution to empower both frontline workers and office based teams.
- Unlimited Usage
- Multiple Devices
- Data Collection & Notifications
- Standard Templates
- Offline Capability
- PDF Reports
- Customisable Reports
- Bespoke Workflow Services
- Advanced Analytics
- Enterprise Integration
- Enhanced Security
- Additional Cloud Hosting Options
Ready to Transform Your Operations?
See WorkfloPlus
Book a demo tailored to your specific industry and use cases. See how smart work instructions with data capture can solve your unique challenges.
Let's Talk
Tell us your requirements and we can show you how WorkfloPlus fits into your existing systems so it will start to deliver measurable ROI as soon as possible.
Pilot Project
Ready to test WorkfloPlus? Our free trial lets you evaluate the platform with real workflows and see the results before making a full commitment.
WorkfloPlus by Intoware FAQs
Our most commonly asked questions. If yours isn’t here, get in touch!
What is WorkfloPlus, and how does it work?
WorkfloPlus is a connected worker platform that transforms manual, paper-based processes into digital work instructions.
It provides step-by-step work instructions accessible via mobile, tablet, desktop, and wearables, ensuring tasks are completed accurately and efficiently.
With FloGenAI, it also offers AI-powered workflow creation to help you get started even quicker.
WorkfloPlus reduces human errors & delivers clear benefits by helping to share and retain existing knowledge, avoid unnecessary costs, improve efficiency and increase productivity, all while providing additional insight and ensuring compliance and auditability.
Who is WorkfloPlus for?
WorkfloPlus is designed for frontline workers, field engineers, quality control teams, compliance officers and operations managers across industries like manufacturing, aviation, construction, oil & gas, and utilities.
If your business relies on standardised procedures, inspections, or compliance tracking, WorkfloPlus can help streamline and optimise your operations.
What are the benefits of using WorkfloPlus?
Our customers see a wide range of benefits from WorkfloPlus, and use the platform across many different areas or their operations.
These are just a few of the benefits of WorkfloPlus:
- Increased Productivity – Digital work instructions reduce inefficiencies and eliminate paperwork.
- Ensure Compliance – Automatic reporting, timestamped evidence capture, and audit trails make compliance effortless.
- Improved Data Visibility – Real-time insights enable better decision-making and process optimisation.
- Enhances Worker Safety – Standardised procedures help minimise risks and errors.
How much does WorkfloPlus cost?
We offer two WorkfloPlus pricing options:
- Essentials Plan – Starts at £30 per user/month, ideal for small to mid-sized teams.
- Enterprise Plan – Custom pricing for larger organisations requiring advanced integrations and analytics.
We also have a handy ROI tool if you’d like to see how much your initial investment will save you.
How long does it take to implement WorkfloPlus?
This depends on your requirements, in fact you can begin benefitting from WorkfloPlus from day one if you feel confident with the system.
However, for more complex use cases and integrations, WorkfloPlus onboarding typically takes 4–6 weeks.
Will WorkfloPlus Integrate with my existing systems?
Yes!
WorkfloPlus integrates with ERP, CRM, and Asset Management Systems like:
- SAP
- IBM Maximo
- Salesforce
- Power BI
- Azure & AWS cloud solutions
And, if there’s something else you’d like to connect to, our Professional Services team will be happy to discuss any custom API integrations you may need.
What AI features does WorkfloPlus offer?
WorkfloPlus now includes AI-driven engine that speeds up workflow creation by providing recommendations that you can fully customise.
It also includes an AI-driven translation tool. So you can provide standardised instructions for all your teams around the world with the click of a mouse.
Is my data secure with WorkfloPlus?
WorkfloPlus is built with security in mind from the ground up so you can relax knowing your data is safely stored.
Plus, not only is Intoware ISO27001 certified but we always use the latest enterprise-grade security architecture to give you 100% protection for complete peace of mind.
Can WorkfloPlus be hosted On-Premise?
Yes! WorkfloPlus offers flexible deployment options:
- Cloud-based (secure hosting)
- Private cloud
- On-premise for maximum control
Find out more about the latest on-premise offering.
What devices can I use WorkfloPlus on?
Is there a limit on my use of WorkfloPlus?
No, you can create unlimited workflows, take an unlimited amount of photos and capture an unlimited number of videos.
WorkfloPlus has been developed to empower the user, not limit them.
Is WorkfloPlus available in different languages?
WorkfloPlus is supports a wide range of languages, including:
- English
- German
- Spanish
- French
- Italian
- Japanese
- Dutch
- Polish
- Portuguese
- Chinese (China)
- Chinese Simplified
With the latest version of WorkfloPlus detecting and automatically using the language that your web browser is set to in the majority of cases.
Which Cloud hosting service is the data stored on?
We use Azure Storage to safely store your files, which offers a massively scalable object store for data objects, a file system service for the cloud, a messaging store for reliable messaging, and a NoSQL store. While your data is safely stored in MongoDB Atlas for optimum security.
Where are Intoware’s data centres?
WorkfloPlus is hosted on servers with a global reach, spanning the UK, Europe, Americas and beyond.
Can I try WorkfloPlus before purchasing?
Yes!
We offer a free trial so you can experience the benefits firsthand.
Contact us to start your free trial today!
Still have questions?
Feel free to get in touch if we have not answered what was on your mind.
